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EPADS v2.0

(17-21 Aug) Professional Certificate In Procurement Management

(17-21 Aug) Professional Certificate In Procurement Management

A 5-day practical course covering strategic procurement planning, PPRA-compliant SBDs, procurement of goods, works & consultancy services, e-PADS 2.0, bid evaluation and contract management for public sector professionals.

Training Description

This certificate course is designed for public sector professionals responsible for planning, executing, and managing procurement processes in line with PPRA Rules and international best practices. The program is particularly relevant for procurement officers, project directors, bid evaluation committee members, finance and accounts officers, and legal/compliance professionals working in federal ministries, provincial departments, autonomous bodies, regulatory agencies, universities, hospitals, and public sector enterprises.


The course will also benefit registered suppliers, contractors, and consultants who wish to deepen their understanding of Standard Bidding Documents (SBDs), consultancy procurement, grievance mechanisms, and e-PADS digital procurement workflows.

Learning Objectives

By the end of this training program, participants will be able to:

  1. Develop strategic procurement plans based on organizational needs and procurement objectives.
  2. Apply make, buy and outsource decision-making frameworks to achieve value for money.
  3. Conduct market analysis, procurement needs assessments and procurement risk assessments.
  4. Prepare and customize Standard Bidding Documents (SBDs) for goods, works, non-consultancy and consultancy services in accordance with PPRA Rules.
  5. Draft technical specifications, Terms of Reference (TORs), evaluation criteria and bidder qualification requirements.
  6. Apply appropriate procurement methods and selection procedures for goods, works and consultancy services.
  7. Evaluate bids and consultancy proposals using transparent, fair and compliant evaluation methodologies.
  8. Understand and apply INCOTERMS and key contractual provisions in public procurement.
  9. Perform procurement activities using the e-PADS 2.0 platform, including tender creation, bid evaluation and contract award.
  10. Effectively administer contracts by managing scope, schedule, cost, quality, variations, claims and performance monitoring.
  11. Identify and mitigate procurement risks while promoting ethical, transparent and sustainable procurement practices.
  12. Strengthen compliance with PPRA regulations and international procurement best practices to improve governance, accountability and procurement outcomes.


Eligibility Criteria

It is ideally suited for mid to senior-level officials (BPS-17 and above or equivalent) with a minimum of 16 years of education in a relevant discipline and at least 2–3 years of procurement, contract management or related experience.


Prerequisites

Participants should meet the following minimum requirements:

  1. Minimum 16 years of education (Bachelor's degree or equivalent) in a relevant discipline.
  2. At least 2–3 years of professional experience in procurement, contract management, project management, finance, engineering, administration, or a related function.
  3. The program is primarily intended for mid- to senior-level officials (BPS-17 and above or equivalent) from public sector organizations, autonomous bodies, regulatory authorities, public sector enterprises, universities, and healthcare institutions.
  4. Registered suppliers, contractors, and consultants involved in public procurement are also encouraged to participate.


DAY – 1     STRATEGIC PROCUREMENT PLANNING (MAKE / BUY / OUTSOURCE DECISION)

  1. Introduction to Strategic Procurement Planning
  2. Procurement Needs Assessment
  3. Make vs. Buy vs. Outsource Framework – Decision Criteria
  4. Analytical Tools and Techniques for market analysis
  5. Legal and Regulatory Considerations
  6. Preparation & Implementation Strategies
  7. Risk Management
  8. Sustainable Procurement & Ethical Sourcing
  9. Case Study/Assignment


DAY – 2           CUSTOMIZATION AND USE OF STANDARD BIDDING DOCUMENTS (SBDs)

GOODS & NON-CONSULTANCY SERVICES

  1. Introduction to Procurement of Goods
  2. Types of Technical Specifications in the Procurement of Goods
  3. Bidding Documents for the Procurement of Goods & non-Consultancy Services
  4. Bid Evaluation criteria and Bidders’ Qualifications Criteria
  5. INCOTERMS
  6. Case Study/Assignment


CUSTOMIZATION AND USE OF STANDARD BIDDING DOCUMENTS (SBDs)

CONSULTANCY SERVICES

  1. Introduction: Nature and scope of Consultancy services and why recruit consultants?
  2. Types of consultancy Contracts
  3. Types of competition procedures for selection of consultancy firms and individual consultants
  4. Steps in the selection process for consultants
  5. Preparation of Terms of Reference (TOR) EOI and budget estimate
  6. Evaluation of Consultancy Proposals, Proposal Evaluation Committee Dynamics and Proposal Evaluation Report


DAY – 3     CUSTOMIZATION AND USE OF STANDARD BIDDING DOCUMENTS (SBDs)

WORKS

  1. Introduction to Procurement of Works and Types of Works Contracts
  2. Prequalification in Works Contracts
  3. Bidding Documents for the Procurement of Works
  4. Bid Evaluation of Works contracts
  5. Price Adjustment Procedures for Small and Large Works contracts
  6. Case Study/Assignment


DAY-4  PRACTICAL TRAINING ON E-PADS 2.0 - LIVE DEMONSTRATION

  1. User Registration
  2. Petty/RFQ Module
  3. Supplier Registration Module 
  4. Disposal of Public Assets Module
  5. Tender Creation and Publishing
  6. Bid Submission Process
  7. Bid Opening and Evaluation
  8. LOI/Award of Contract

DAY-5  CONTRACT MANAGEMENT

Contract Administration Fundamentals

  1. Scope and purpose of contract administration
  2. Key differences among Goods, Works and Non-Consultancy contracts
  3. Lifecycle of a contract post-award

Key components:

  1. Work breakdown and deliverables
  2. Timeline and milestones
  3. Risk mitigation strategies
  4. Payment schedules and KPIs


Managing Key Contract Elements:

  1. Scope: Handling changes and ensuring alignment with project goals
  2. Time: Monitoring progress, managing delays, use of extension of time (EoT)
  3. Cost: Variation orders, cost control and financial reporting
  4. Quality: Inspections, test protocols, acceptance criteria
  5. Variations & Claims: Change management process and documentation


Monitoring and Reporting Tools:

  1. Site instructions and progress reports
  2. Performance evaluation templates
  3. Dispute early warning indicators
  4. Use of digital tools for contract tracking
TBD
EPADS v2.0
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